ItsGeekToMe.co

Geek Note: Welcome to Part 3 of a 3-part series on Google, and all the things that having a free Google account can do for you. Parts 1 and 2 are available on the column’s website (also free) at ItsGeekToMe.co (not .com!).  While you’re there, how about clicking the “Submit a Question” link and help me out by asking a question?  It can be about any technology subject you like, or about that annoying problem you’re having with your computer.  These questions are the lifeblood of this feature, and I’ve been running at or near empty for several weeks now.  Your contribution would be greatly appreciated.

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Gmail is unarguably the crown jewel of the family of Google products and services.  Launched on April 1, 2004, it literally revolutionized the world of email, both by being free, and by offering a then-unprecedented 1 gigabyte of storage.  These stats were so outlandish at the time, and considering the date it was released, many originally thought it was a joke.  No joke, this.  Gmail would go on to dominate the world of email, and for good reason.

First of all, Gmail has almost universal compatibility.  That is to say it works on nearly every type of computer and tablet, as well as most smart devices, to include phones from every manufacturer, and even Internet of Things (IOT) devices that have web browser capability.  Gmail is ultra-portable.  If someone sends an email to a Gmail address, it is literally available to the recipient anywhere there is an Internet connection, no special software required.  Gmail supports both Post Office Protocol 3 (POP3) and Internet Message Access Protocol (IMAP), the latter of which allows any connection to a Gmail account to see all of the emails, folders, attachments, and so forth that are associated with the account.  It has all of the features you want from your email client, to include text formatting (fonts, sizes, colors, etc.), built-in spell checking, contact list, and more.  And I haven’t even scratched the surface on some of the super-user features I’m going to share with you.

First up: Gmail’s amazing search facility.  The search bar in Gmail isn’t just for typing a name and hoping to find corresponding emails.  It has a rich language of search operators that let you pinpoint exactly what you’re searching for.  Some examples include “from:John@mail.com” (email from one specific address), “has:attachment” (only emails with one or more attachments), “filename: pdf” (emails that include .pdf files), “older than:1y” (only emails from over a year ago).  Search operators can even be combined to narrow the search even further: “is:unread from:John@mail.com filename:docx before: 2025/05/05”.  The more you learn about Gmail’s search capability, the more you’ll find that it can do.

Gmail lets you create rules that automatically label, archive, forward, or delete incoming mail, keeping you in control and preventing your inbox from becoming a digital wasteland.  And Gmail has one of the best SPAM filters I’ve ever seen.  Even with my column’s public email address being exposed to the entire Internet, it is a rarity for me to see SPAM in my inbox.  Gmail maintains a SPAM folder, where it automatically deletes messages older than 30 days.

Gmail can detect dates and times in emails and offer to add them to your calendar.  If someone emails you and says “Let’s meet Friday at 3 PM” Gmail will highlight it and let you schedule it with one click.

If you manage multiple email accounts (even non-Gmail accounts) you’ll find that Gmail lets you view, send, and receive from all of them in a single interface – no need to log in and out of each account.

Need to send sensitive info like a password or a contract? Gmail’s Confidential Mode lets you set expiration dates, require SMS passcodes, and prevent forwarding, copying, or downloading.

There is so much more, and I don’t have room in this issue to cover it all, and I really want to wrap-up this Google series.  I might need to do another issue on Gmail in the future to cover the things I didn’t cover in this issue.  For now, I hope I’ve helped you to appreciate that Gmail is so much more than just a mailbox.  It’s a productivity powerhouse hiding in plain sight.  Coupled with the other tools in the Google suite, it’s an unmatched solution to your every possible digital need.  And did I mention it’s free?  Yeah, I’m pretty sure I did.  Free.  How about that?

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To view additional content, comment on articles, or submit a question of your own, visit my website at ItsGeekToMe.co (not .com!)